Hiring Legal Counsel & Initial Litigation Management for Startups

By David McMahon & Jeevan Subbiah

This is a follow up in our series, How to Select New Counsel and Manage Legal Fees, related to litigation management for startup companies to help ease the frustration and confusion of hiring and managing legal counsel for the first time. As you may recall, previously we have discussed typical legal needs for a startup, tips for selecting an attorney, big and small firm size, and crowdfunding and The Jobs Act.

The initial stages of litigation management become important as you close in on hiring counsel. Early litigation management can include negotiating a billing rate appropriate for your legal needs, determining whether your work can be billed at an hourly or project rate, considering deferred billing and regularly reviewing your legal billing for inconsistencies and excessive charges. As we have noted earlier in this series, legal billing is changing drastically due to the challenging economy. Many common billing practices, such as billing clients for routine overhead costs, such as utilities, copy services, library maintenance and rent, are considered excessive. You may want to discuss these types of costs in advance with your lawyer. In addition, you should consider having your legal counsel managed either by a dedicated person internally or by a third party law firm. 

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The JOBS Act & Crowdfunding - Is It For You?

By David McMahon & Jeevan Subbiah

In this post, we will deviate from our startup blog series, How to Select New Counsel and Manage Legal Fees, to discuss the recently passed Jumpstart Our Business Startups Act (the “JOBS Act”) and “crowdfunding” that we briefly mentioned in our last blog post. We will outline some key information and issues about the JOBS Act to see if crowdfunding may work for your company.

The JOBS Act Background

The JOBS Act allows “emerging growth companies” (generally companies within five years of their IPO with gross revenue under $1 billion) easier access to raising money, new potential investors and less regulatory paperwork while potentially creating more jobs. Through the crowdfunding provision of the act, startups will be able to raise money by selling equity shares through an online portal (website) registered with the government. This gives everyday “non-accredited” investors the opportunity to invest in startups and receive equity. A major reason for the passing of the JOBS Act was the decline in small company initial public offerings over the last decade. 

Key Aspects for Startups – Crowdfunding

Startups will now be able to raise money through crowdfunding in public markets. CNN Money noted:

The new law allows a company to use crowdfunding for seeking actual investors. It can raise up to $1 million this way. To protect investors, those with a net worth of less than $100,000 may now invest 5% of their yearly income or $2,000, whichever is higher. Wealthier types can invest up to 10% of their income.”  

Another key aspect is that a privately owned startup can stay private longer. CNN Money states:

Having 500 investors or raising $5 million previously forced a company to register with the SEC -- a costly endeavor… A company with $10 million in assets will now have to register with the SEC when its number of investors reaches 2,000, including 500 who don't meet the "accredited" wealth requirement. And companies with less than $1 billion in annual revenue can enter a five-year phase-in plan with the SEC.” 

Issues to Consider

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Hiring a Lawyer for Your Startup - Big Firm or Small Firm?

David McMahon & Jeevan Subbiah

As we continue our startup blog series, How to Select New Counsel and Manage Legal Fees, we focus on law firm size in the process of hiring an attorney. 

There is no “one size fits” for whether a startup company should select a big or small law firm. Strong arguments can be made for both. It is very important to prioritize your company’s needs, budget and comfort level. Common myths, such as big law firms have more expertise and therefore charge higher rates, or small law firms are more responsive and cost effective, are not always true. You should take advantage of free initial consultations with counsel to get to know potential attorneys, address key issues and find counsel that meets your specific needs.

Go Big or Go Home? All Services Under One Roof

Large firms may have the capability to handle multiple diverse projects for you at a quicker pace. They also may have the expertise to work on different types of projects such as real estate, employment law, contracts and litigation. This may be convenient for you and also assist you in managing your legal billing and accounting. However, the legal field has become extremely specialized and even large law firms do not always have all the legal services you may need under one roof. In contrast, lawyers at smaller firm may have a strong enough network of legal contacts to reference you to other capable lawyers. They may also be more objective in finding you appropriate help at other firms since they have no incentive to steer potential work towards their firm. 

Hourly Rate

The hourly rates can vary significantly at different firms, and will dramatically affect the cost of your legal work such as entity formation. Large firms generally have greater overhead, including higher rent and salaries and more general expenses, resulting in higher billing rates (we will address the issues concerning hourly rates in detail in a future post). 

Who Is Working on Your Case?

You should be concerned with the experience level of the attorney assigned to work on your case and transaction. It is important that you address this issue at the onset, especially with larger firms. At many firms, lawyers will jointly work on a case and bring in other partners, associates and paralegals to assist. Sometimes, you can save money by having talented novice lawyers working under the supervision of experienced attorneys. You can discuss these issues and even limit who works on your case, whether based on billing rate or simply due to experience. Senior lawyers at smaller firms may also have more time to work on your case due to smaller hourly billing requirements and less pressure to work on larger, high profile cases. In either case, it is helpful to get to know the attorneys who are representing your startup company. 

National Reputation and Offices in Multiple States

If your company requires legal counsel with a national brand and name recognition or the ability to work in multiple states, it may be to your advantage to work with larger firms.

Raising Money - Name Recognition in VC and Investment Banking

With the newly passed Jumpstart Our Business Startups Act (the “JOBS Act”),startups may find it easier to raise money through public markets. Large law firms or specialized firms can help a startup raise money through introductions to key contacts in the venture capital, investment banking and finance communities. Some smaller firms may also have these contacts. Some firms may waive your legal fees until you raise money, especially if they work with you on closing a round of funding. 

Reputation for Financing, Going Public or Partnerships

Large or specialized law firms may also have the contacts and reputation to help take your company public or to work towards selling your company to a larger company. The recently enacted JOBS Act may also allow a privately owned startup to stay private longer by boosting the number of investors allowed by the Securities and Exchange Commission (“SEC”) from 500 to 2,000 (excluding employees as shareholders) before the costly process of registering its shares with the SEC. Large or specialized law firms also may also be able to assist you in securing financing or developing partnerships. Once again, some smaller boutique firms may also have these contacts.

Litigation Management

As you legal needs grow, it is prudent to seek advice from outside litigation management/transactional counsel (a different lawyer from your primary legal counsel) on how to select attorneys to handle your various legal tasks. While it may seem counter intuitive to hire another lawyer, even a few hours with an independent litigation management lawyer can greatly assist you. Their expertise can help you envision various legal scenarios, ensure that correct legal billing guidelines, budgeting expectations and technology are implemented, and manage your legal costs to save money in the long run.

Tips for Selecting an Attorney

By David McMahon & Jeevan Subbiah

This post in our startup blog series, How to Select New Counsel and Manage Legal Fees, focuses on how to select an attorney. Your attorney search should move beyond cost, prominent firm name or whom an industry leader hired. By evaluating your company’s needs prior to your free initial consultations with prospective attorneys, you can hone in on counsel that can be the best asset for your company.

“Know Thyself” - Every Startup is Unique

Every startup is unique depending on its personality, goals, phase of funding, budget, needs, timeline and structure. Ask yourself questions such as these:

  • Is this a small project? Do we want the same attorney for future projects?
  • Do we prefer an attorney with strong startup experience?
  • Do we require technical intellectual property expertise?
  • Would we prefer using a small boutique law firm?
  • Do we need counsel with governmental agency or international corporate experience?
  • Do we need a national law firm if we relocate or face issues in different states?
  • What type of billing model do we prefer?
  • Would a law firm with strong venture capital contacts be a blessing or a burden?
  • Do we want to develop business contacts through our lawyer? 

Communication

A good legal relationship requires honest communication from both sides. Do you feel talked down to or intimidated by your lawyer or does your lawyer seem ‘too smooth or slick’ to you? Are you comfortable discussing alternative project approaches (time, costs, preference) instead of agreeing with your lawyer? You should not be embarrassed to ask questions about budgets, cost estimates or ways to save money.  

Startups also operate on a radically different pace than most 9-5 companies. You may require an attorney to review a document and provide feedback at a moments notice. Is your lawyer easily accessible? 

Find a Problem Solver

Prior to hiring in house general counsel, you may need an attorney to supplement your business perspective. Yet your lawyer should not be just another business advisor. Your lawyer is trained to give you legal opinions and advice while identifying issues and potential risks in a conservative manner. To many entrepreneurs, lawyers may seem to be cautious ‘wet blankets’ that only slow business from moving forward while charging high rates. But a good lawyer will have the vision to identify risks and find solutions when legally possible.

References and Research

Good references (personal, corporate, LinkedIn) are one of the best ways to find a lawyer. Your city may also have a legal newspaper with links to local reference websites. Here are a few other sites to review:

Fees and Billing - Are You Paying For Expertise or a Bay View?

It is surprising that many startups select counsel with little consideration of fees, especially when most startups are very cost conscious. Take a hard look at billing rates, especially since legal projects can take longer than expected. High billing rates sometimes reflect high legal acumen. Other times, high billing rates reflect the firm’s prominent location, catered lunches and firm parking lot. (Future posts will detail sources to compare billing rates and discuss negotiating a rate, project rates, retainer fees and deferred billing).

When is Your Counsel Billing You? Meetings, Phone Calls, Travel, Lunch?

It was common for an attorney to bill a client for every instance of communication or any action slightly related to the client. However, the legal field is changing drastically due to the challenging economy. Some lawyers may be willing to work with your budget and present informal, non billable advice in order to limit your fees. 

Next Post - Big Firms and Small Firms

Once you identify your startups’ needs, budget and preferences, you can make a better decision on selecting legal counsel. Our next post will focus in greater detail on some of the differences between big and small law firms.

Former President of Association of California Insurance Companies Joins Barger & Wolen

Firm to Expand California Footprint with New Sacramento Office

Sam Sorich, the former president of the Association of California Insurance Companies (ACIC), California’s longest established property/casualty insurance trade association, joins Barger & Wolen as Of Counsel on June 15, 2011. Mr. Sorich, who has been in the insurance industry for more than 30 years, will also open and head the law firm’s new Sacramento office. 

“After my retirement from the ACIC, I was looking for an opportunity to continue to serve the insurance industry and its customers. Joining Barger & Wolen was the perfect opportunity to do that,” Sam Sorich says. “Barger & Wolen is an extraordinary firm that has incredible presence and influence in the insurance industry and has successfully represented many of ACIC’s 300 members.”

As ACIC president, Sorich directed the group’s legislative, regulatory and litigation activities. His role with Barger & Wolen will focus on expanding the firm’s presence and relationships in Sacramento particularly with the Department of Insurance and other state agencies. Although Barger & Wolen is not new to Sacramento, due to its representation and regulatory work before the Department of Insurance, Sorich will become a liaison for the firm’s clients within the influential circles of the state’s capital. 

“This new move solidifies our presence in Sacramento, which is a center of influence in California for the insurance industry,” says Steven Weinstein, chairman of Barger & Wolen. “The addition of Sam not only shows our understanding of our client’s business practices and needs, but it demonstrates our leadership in the industry.”

Under his direction at ACIC, Sorich and ACIC played a key role in the crafting and regulatory implementation of the 2003-2004 workers’ compensation reforms, the development of regulations that implement Proposition 103's provisions on auto insurance rating and underwriting, litigation that determines the scope of the insurance commissioner's authority over homeowners insurance underwriting, and legislation that provides consumers with effective disclosures regarding insurance coverage. 

Robert Hogeboom, one of the leaders of the firm’s regulatory practice, adds: “Sam Sorich is well respected by the insurance industry and regulators throughout the country. He will continue to play a key role in the regulatory work that we do for insurance companies at the state and federal levels.”

Sorich is a graduate of the University of Illinois College of Law. Before beginning his insurance career, Sorich served as a Peace Corps volunteer and an assistant attorney general in the office of the Illinois Attorney General. Sorich is a member of the Illinois Bar and the Hawaii Bar.

Originally posted in Barger & Wolen's Insurance Litigation & Regulatory Law blog.

Upcoming Event: Crisis Management: A Primer on Crisis Response and Prevention

Barger & Wolen partner David J. McMahon will lead a roundtable discussion on Crisis Management: A Primer on Crisis Response and Prevention at the 2011 Council on Litigation Management Annual Conference, (March 23-25 | New Orleans, LA).

Program Description:

A crisis is a severe, unexpected situation that threatens to harm a business, its shareholders or the general public.

The objectives of the roundtable are to provide a primer on crisis response and prevention through five hypothetical cases studies.

The case studies will illustrate how crisis management specialists, public relations professionals, legal counsel and other in-house professionals can be effective players in crisis response, prevention and planning.

Joining Mr. McMahon will be Rhonda Barnat, Abernathy MacGregor Group, Warren Perkins, Jr., Boh Bros. Construction Co. L.L.C. and Frank Vasek, Chartis Insurance.

About the Council on Litigation Management

The Council is the largest fully inclusive defense organization, comprised of thousands of
insurance companies, corporations, corporate counsel, risk managers, insurance professionals,
claims adjusters and attorneys. Through education and collaboration, its goals are to promote
and further the highest standards of litigation management in pursuit of client defense. The
Council sponsors educational programs, provides resources, fosters communication, and
recognizes lawyers who meet high standards. To learn more about the Council, please visit
www.litmgmt.org.

Barger & Wolen Receives First-Tier Ranking in the Inaugural "Best Law Firms" Survey by U.S.News and Best Lawyers®

Barger & Wolen is proud to announce that the firm has received a first-tier ranking by U.S. News and Best Lawyers® for our Nationwide Insurance practice, as well as our regional practice in Los Angeles. In addition, partners Kent R. Keller and Royal F. Oakes are listed for their work in Insurance Law.

“We are honored to be included with such a distinguished group of law firms,” said Steven H. Weinstein, chairman for Barger & Wolen. “It is especially rewarding to have our peers note our work. It validates, for us, that a mid-sized firm can provide incredible legal services, while maintaining the competitive price structure the insurance industry seeks.”

About the Rankings:
"U.S. News is the world’s leading publisher of institutional rankings based on both objective data and peer evaluations," says Steven Naifeh, President of Best Lawyers. "We are combining this expertise with Best Lawyers’ experience of providing rankings of individual lawyers based on peer reviews for almost three decades. By combining hard data with peer reviews, and client assessments, we believe that we are providing users with the most thorough, accurate, and helpful rankings of law firms ever developed."

Financial Abuse of Elders and the Recovery of Attorneys' Fees

By Jennifer N. Lee

Financial elder abuse claims are on the rise in California.[1] Companies engaging in financial transactions with people over the age of 65, like insurance or financial services companies that sell products to elders, are increasingly targets of the plaintiff’s bar.

This is largely due to the fact that the California Elder and Dependent Adult Civil Protection Act (EADACPA) includes a mandatory provision for the recovery of attorneys’ fees and costs; if the plaintiff proves by a preponderance of the evidence (more likely than not to be true) that the defendant committed financial elder abuse, the court must award attorneys’ fees.[2] This fee-shifting provision is unilateral; a prevailing defendant may not recover attorneys’ fees. Wood v. Santa Monica Escrow Company, 151 Cal. App. 4th 1186 (2007).

While the ability to recover attorneys’ fees is clear, in some instances, the amount of fees that may reasonably be awarded is not. First, the there is no provision in the EADACPA that provides guidance on the reasonableness of attorneys fees in cases involving financial elder abuse claims. Welfare & Institutions Code sec. 15657.1 does set forth factors to provide guidance on attorneys fees awards:

  • The value of the abuse-related litigation in terms of the quality of life of the elder or dependent adult, and the results obtained;
  • Whether the defendant took reasonable and timely steps to determine the likelihood and the extent of liability; and
  • The reasonableness and timeliness of any written offer in compromise made by a party to the action.

Unfortunately, these factors do not expressly apply to financial elder abuse claims; they expressly apply only to claims involving physical abuse and neglect. The absence of an analogous provision for financial elder abuse appears to be a legislative oversight, since the same types of awards (e.g., attorney fees, punitive damages, etc...) are recoverable for both types of elder abuse claims.

For the time being though, until the Legislature corrects its oversight, plaintiffs’ attorneys prosecuting financial elder abuse claims may continue to argue that their fee claims need not be subject to scrutiny against these factors.

Plaintiffs may even seek an enhancement of attorneys fees, by relying on Civil Code Sec. 3345. This statute allows for trebling to redress unfair or deceptive practices committed against an elder where a statute imposes a fine, penalty or remedy whose purpose or effect is to punish or deter.

Plaintiffs have argued in favor of treble attorneys fees, asserting that the attorneys’ fees provisions of the EADACPA are statutes intended to redress unfair practices committed against an elder and that the purpose of those fee-shifting provisions is to punish or deter further wrongful conduct.

Allowing the recovery of treble attorneys’ fees is problematic. For one, it would violate standards of professionalism prohibiting attorneys from being compensated for work not done or receiving unearned fees. Unfortunately, neither the EADACPA nor sec. 3345 provides any guidance on this issue.

Compounding the lack of statutory guidance, little case law exists to better define the parameters for attorney fee recoveries by plaintiffs. 

Only one case to date discusses the reasonableness of attorneys’ fees for a prevailing plaintiff who successfully asserted a financial elder abuse claim. In In re Levitt, 93 Cal. App. 4th 544 (2002), the Second Appellate District opined that the size of the estate at issue may be a factor in determining the reasonableness of attorneys’ fees sought. 

In Levitt, a prominent attorney, who was the drafter of the EADACPA, represented a somewhat modest estate to prosecute a financial elder abuse claim and prevailed. He, along with co-counsel, sought attorneys fees and costs in the amount of $127,000 on an estate valued at $370,000. The court reduced the sought-for amount to $110,000, not because of the quality of work done, the amount of time spent or the result obtained, but rather because of the sheer size of the estate in relation to the fees incurred.

The bottom line is that while the EADACPA makes the recovery of attorney fees and costs mandatory, it provides little guidance as what fees may be reasonably recovered. Until further legislative guidance is provided, counsel defending financial elder abuse claims should apply all measures of reasonableness provided for under the rules of professional conduct, the reasonableness factors set forth in the EADACPA for attorneys fees in physical abuse and neglect claims, case law and accepted practices for attorney fee billing to reduce any mandatory attorneys’ fees claims.


[1] "Financial abuse" of elders is defined as the assisting with or taking, secreting, appropriating or retaining of real or personal property of an elder or dependent adult for a wrongful use or with intent to defraud. Cal. Welf. & Inst. Code sec. 15657.5. By statute, “wrongful use” is imputed if the person or entity knew or should have known that the conduct was likely to be harmful to the elder. With such low and vague pleading standards and because little case law defines “for wrongful use,” an institutional client that engaged in a legitimate business transaction with an elder could be sued for financial elder abuse by a disgruntled beneficiary or a conservator of the estate who disagrees with the suitability of the transaction.

[2] It should be noted that the burden of proof to recover attorneys’ fees is lower than the clear and convincing evidence required to recover punitive damages.